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Introducing the PPSR

Overview | ESIS - EDX Software for PPSR | Comparing ESIS and the PPSR | Anatomy of a Financing Statement

OVERVIEW


The Personal Property Securities Register, commonly known as the PPSR, is a national register of security interests operated by the Australian Financial Security Authority (AFSA).

The basic idea is that secured creditors with an interest in personal property that is in the possession of somebody else should register their interest on the PPSR. The person or organisation in possession of the property is called the grantor.

The register is organised around grantors – meaning that if you conduct a search of the register using the grantor’s details (grantor search), you will find a complete list of secured creditors who have registered their interests against that grantor.

In addition, you can search by serial number for motor vehicles, watercraft and aircraft.

You cannot search by the secured party to see whom they have registered against. This would be commercially sensitive and tantamount to getting hold of someone’s customer list.

The register is electronic. Persons with a low volume of registrations may access the register through a publicly available website. At the other end of the spectrum, users with a very high volume of registrations may build their own.

The designers of the register anticipated that the majority of users would interact with the register through a third party broker such as EDX. We have built our own registration and registry maintenance platform (ESIS), providing a highly efficient alternative to the government website.

The primary transactions processed through the PPSR are as follows:
  • Registration
  • Amendments
  • Renewal
  • Discharge
  • Search

The electronic document core to the PPSR is called a financing statement, which we will examine more closely in the next section.
 

ESIS - EDX SOFTWARE FOR PPSR


ESIS is a web based system that provides a far more efficient alternative to using the PPSR website. It has a dedicated business-to-government (B2G) link to the PPSR, providing businesses with a far more efficient way of managing all security interests.

ESIS has user-friendly interface and functionality, aimed to:
  • Efficiently process transactions: registrations, amendments, discharges
  • Provide full reporting capability
  • Manage and maintain all security interests
  • Minimise the risk of data entry errors that may invalidate a security interest
  • Make searching of the register easy and effective
 

COMPARING ESIS AND THE PPSR


It’s interesting to compare the features of the EDX registration software against those of the government website.

You will see that while the government website is perfectly adequate for one or low numbers of registrations, the EDX system (ESIS or Electronic Securities Information System) provides many advantages for volume users.
 
Value Add Services ESIS PPSR
REGISTRATIONS
Processing of new registrations, amendments, discharges and renewals.
Validate Organisation numbers and names prior to registration.
Collateral profiles that minimise risk of data entry errors.
Recording of non-PPSR data such as customer and agreement numbers, trading names, categories and other user defined fields.
Registration details entered through a single screen.
Automatic recording of PPSR generated details – registration dates, numbers, tokens. hidden
Bulk upload of Registration, Amendment, Discharge files.
SEARCH    
Multi-search options available in a search single screen allowing consolidation of search results and reporting.
Scheduling of recurring searches for Grantor, Registration Number, Serial Number, and Ordinal searches.
Download consolidated search results to pdf (summary) and Excel (detailed) showing Secured Party Group registration data for review and analysis.
Bulk file upload of search requests.
REPORTING    
Download reports by date range to Excel for: Partial
  • Registrations by individual secured party groups.
  • All registrations for the entire organisation.
  • Registrations by uploaded data files.
  • Consolidated search results – full and filtered by collateral type.
  • Download of consolidated and filtered search certificates that record the registration number in each file name.
   
 

ANATOMY OF A FINANCING STATEMENT

 
EDX Pty Ltd can explain to you the structure of a financing statement

This looks quite straightforward, until you try and create a financing statement. Then the fun begins:
  • There are specific rules for how you identify a grantor, and an error may invalidate your registration.
  • There are 28 different collateral classes, and an error may invalidate your registration.
  • There are specific rules for the collateral description, and an error may limit the scope of your security.
  • The standard questions use unfamiliar terminology, and an error may limit or invalidate your security.

In other words, what should be quite straightforward is actually a minefield. To illustrate this, EDX offers a “desktop review” to assess the degree of compliance with PPSA rules, for organisations that have created their own financing statements on the PPSR. We have found that 95% of organisations have included errors that may limit or invalidate their security.

This is why you need the expert advice of an organisation such as EDX before processing registrations on the PPSR.


 

ABOUT US

EDX started its roots in New Zealand where EDX Limited has been consulting and providing registration services on New Zealand's equivalent of the PPSR for more than a decade. 

EDX Australia Pty Ltd commenced in 2010 and has established a network of Consultants making it the only national PPSA consulting and registration services provider in the country.

About EDX Pty Ltd

 

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CONTACT US

+61 2 9119 5065
edxsupport@equifax.com